Privacy Policy

Last updated: August 26, 2026. This policy covers authorityagent.io and the 90-day build engagement, both operated by Capture the Conversation LLC ("we", "us"), Longmont, Colorado, United States.

What we collect

On this website. This is a static marketing site. It sets no cookies of its own, runs no analytics tags, no advertising pixels, and no session tracking. Web fonts are requested from Google Fonts, which receives your IP address and user agent as part of that request. Our host, Vercel, keeps standard server logs including IP address, user agent, and requested path for operational and security purposes.

When you book a call. Scheduling runs through OneCal, which collects the name, email address, and any notes you enter when booking.

When you pay. Payment is processed by Stripe. Stripe collects your name, email address, billing address, and card details, and we never see or store full card numbers. We receive your name, email address, and the fact and amount of the transaction.

During an Install. To build your brain we process what you give us access to and what you say: your website and public profiles, prior positioning or brand documents, proposals and sales emails you share, the recording and transcript of your category interview, and the recordings and transcripts of interviews with customers who have consented to them.

Inbox access. If you enable the assistant, we connect to the mail accounts you authorize in order to sort, draft, and track commitments. We access only the accounts you connect, you can revoke that access at any time from your own provider, and drafts are never sent without a human sending them.

How we use it

We use this information to deliver the engagement you paid for, to build and operate your brain, to invoice you, and to answer your email. We do not sell personal information and we do not share it with advertisers or data brokers.

Your customers' interviews

Customer interviews are recorded only with the participant's consent, stated on the recording. Participants may withdraw and have their interview deleted at any time by emailing us. Interview content is used to build your positioning and is never reused in another client's work.

Sub-processors

Stripe (payments), Vercel (hosting), Google Workspace (email and documents), OneCal (scheduling), Perplexity (the client workspace), and the AI model providers used to run our interview, drafting, and brain systems. Content processed by model providers is sent under agreements that prohibit training on that content.

Your material stays yours

Your Category Codex, your interview transcripts, and the raw material you supply belong to you. We do not publish client work, name clients, or reuse client language in another client's deliverable without written permission.

Retention

Engagement materials are retained while you are a client and for two years afterward so we can re-issue deliverables on request. Payment records are retained for seven years to meet US tax and accounting requirements. Ask us to delete engagement materials sooner and we will, except where the law requires we keep the financial record. When an engagement ends, live system access is removed; see the pricing section on the homepage for exactly what you keep.

Your rights

Wherever you live, you may ask us what we hold about you, ask for a copy, ask us to correct it, or ask us to delete it. Email james@capturetheconversation.com and we will respond within thirty days. California residents may exercise CCPA rights through the same address; we do not sell or share personal information as those terms are defined by the CCPA. UK and EU residents may exercise UK GDPR and GDPR rights through the same address.

Children

This service is sold to businesses and is not directed to anyone under 18. We do not knowingly collect information from children.

Changes

Material changes to this policy will be posted here with a new "last updated" date. Contact james@capturetheconversation.com with any privacy question.